Introduction

HiStaff is a professional solution towards an indigenous service for overall management of human resources for medium to large enterprises. HiStaff has been tested through the successful selection and implementation in many multinational companies, commercial corporate, producers, and the administrative units across the country. With the experience accumulated from the implementation for leading enterprises in Vietnam, HiStaff continuously develop and improve for providing customers an efficiency and functional tool in HR management, payroll, and a capability of fully integrated ERP system... With three Sao Khue awards and two Vietnam ICT Gold Cup awards, HiStaff is evaluated as an intensive business solution when comparing to other professional software of foreign companies. Simultaneously, HiStaff also meet the particular requirements of Vietnam, confirm as this is the most suitable HR management solution for medium and large-sized enterprise.

Typical customers

HiStaff been successfully deployed in more than 30 customers are businesses and business administration and medium-scale producers such as: Honda, Unilever, Phu Thai Group, Vinh Co Group, TechcomBank, MaritimeBank, SeaBank, HDBank , VPBank, TienPhongBank, HabuBank, Gtel Mobile,HIPT, VNDirect,  Vincom Group, Mai Linh Group, Son Ha Group, Sabeco, Vinamilk, Acecook...

Modules

1.  iProfile: Archive and manage all information of all employees from beginning of the recruitment to job terminate, including: work processes and activities, by professional HR procedures and according to the labor laws. The data access and report export are designed simple and easy to create various

• Manage detail information of employees: personal information; contract information, education, qualifications, rank, learning, family information, dependents, work experience; salary information; allowances; management of employee skills, management assessment process after trial, individual capacity; employees information search ...
• Management information of work transfer process;
• Human resource planning and payroll management: allow planning for time to time, each department, division to get the overall view and be more active in the sector of human resources;
• Manage personnel activities: manage all activities related to personnel associated with costs and value;
• Concurrent management;
• Management of work tools and equipments for employees;
• Details reward management, discipline, complaints and denunciations;
• Management Quit/Retirement: the system will check all employee constraints before printing  terminal settlement;
• Management of insurance information: All information automatically link to all modules in the system; End-user could adjust according to the provisions of state insurance; Provide all forms, reports accordance with government policies ...

2.  iTime: Manage time and work tasks of employees, flexible settings all labor and work shifts in business, with some highlight features such as: automatically allocate work shifts, work shifts fractures,... There are two types of timing were completely constructed: directly and through timekeeper. Fully integrated with Payroll modules (iPay)

• Manage the configuration of leave days, types of OT, types of leave;
• Manage the regulations of work shift, OT, compensatory work, compensatory leave for each enterprise;
• Manage the budget of employee leaves base on the specific regulation of each company;
• Online register for leave through multi-level of approval;
• Automatically identify work shifts (for factory);
• Manage time-in, time-out, late entry, early leave, total work time of employees;
• Manage OT, compensator time through multi-level of approval
• Manage in detail of time sheet of employees;
• Manage monthly aggregate worksheet
• Allow to perform a supplement to missing labor after aggregating through multi-level approval;
• Monitor long-term leave subjects through the regulations of government and company: maternity, illness, child-illness,…
• Integrate a variety of timekeepers, support automatically distribute work shilft, minimizing manual timing…

3.  iPay: Enterprise payroll can be quickly and accurately calculated for all types of pay: Salary Administration Salary, Daily Salary; Salary by time; Efficiency Salary; automatically calculate and establish the final account of personal income tax; notice the salary through internet, email, SMS,..

• Flexible apply for variety of salary types: salary by time; efficiency salary; sale salary; KPI salary;…
• Sale Salary: declare sale targets; enumerate real sale volume per month, evaluate employee sale targets; flexible declaration for sale salary/bonus for every group;
• KPI salary: allow end-user declares criterion groups for job efficiency evaluation (KPI) for every job description of employees; enumerate evaluation point for employees by month and by KPI;
• Efficiency Salary: provide the list of task work products and task work price; the list of NVL loss and deduction price; enumerate product volume per month; enumerate NVL loss quantity of each employee every month; allow to budget piece system for every subject groups;
• The system flexible support for several units and several salary periods: automatically declare salary amounts; bonus; income; firm compensations when salary policy is changed; declare/adjust salary formula/policy by subject groups in future without technical support from vendor;
• Update the newest personal income tax calculation from government, tax deduction subjects, and deduction rates; allow calculating temporary payment for monthly PI tax, year-end tax settlement report.

4.  iRecruitment: Implementation and monitoring of recruitment as a complete business process. Allows setting the recruitment process, provisions of the interview and benchmarks for each interview. Recruitment process could be performed from beginning of requests receiving until the end when the recruitment has its results.

• Manage requirements of recruitments
• Be able to automatically create recruitment needs from the system base on the HR planning and evaluate each current location of each employee in the department;
• Candidate Management: Allows employer to set up recruitments online and through current employees networking;
• Allows you to set recruitment plan and detailed schedule for each candidate (the system supports sending email, SMS to when information of interviews or tests schedule is release);
• Tests/Interview information management is detail and flexible;
• Manage test/interview detail information;
• Manage the list of candidates according to their state (not qualified, qualified, pass tests, fail tests, pass interviews, fail interviews, preparing JOL (Job Offer Letter), transformed into an employee);
• Associated employment report (plans, demands, number of students, recruitment costs ..); Switch recruitment profile to employee profile for successful candidates;
• Integrate with other systems of recruitment: Online Test, Recruitment Website ...

5.  iPerformance: Support systematically evaluation of job performance and capacity of staff including work results, working method, the qualities and skills relevant to work as a basic of making appropriately and timely decisions to reward / discipline or promotion/displacement employees.

• Allow to generate evaluation period any time;
• Evaluation base on criteria (KPI – criterion for each job description);
• Allow employees to register evaluation criteria and evaluation agreement;
• Perform the evaluation online, multi-dimension and flexible base on the policies of each enterprise;
• Evaluation approval;
• Compare employees at the same position on the results of each evaluation period;
• Smart search potential substitutions from newer employee generations for current positions;
• Establish the career roadmap for each employee;
• Provide the statistic report for each employee and each evaluation...

6.  iTrainning: Effective tools to help enterprises develop quality human resources in the company, establish the training plan, implement, track expenses of training, and results of training.

• Manage and allow employees to register online;
• Manage the list of courses, instructors, training center, and training partner;
• Allow to establish training plan by day, month, and year;
• Manage the training periods including class, time, location, student,…
• Manage student information, training fee for every student, post-training commitments;
• Manage compulsory training for each employee;
• Automatically search qualified employees for every courses base on current skills, and require courses for each position, and job description of each employee of company;
• Manage the fee for each course;
• Manage training results of every student after each course;
• Manage end-course surveys of students on classes, instructors, course evaluation;
• General report of courses, detail-training results of student, fail and success targets. Offer training route for students based on current results.

7.  iSecure: Personnel information are valuable assets of the business, always need mechanisms to monitor and keep secret at the highest level. iSecure is the key to ensuring the use of the system is monitored completely through the ability to decentralization and logging.

• Decentralize base on function (to each sub functions) and data area; assure each user has the right match with their job functions; ability decentralize for user groups;
• Optimize the ability of system secret-keeping: Data encryption; bandwidth encryption by SSL;
• Integrate and expand ability: LDAP single sign on; authentication password by OTP;
• Allow flexible user creating;
• Tracking and logging any access and any action into the system by any user.
• Backup and Recovery functions.

8.  iPortal: Portal system for employees (Employee Self Service – ESS): can be considered as a connection between members of an organization, between employees and managers, including HR department play as a link, effectively exploit contributions and contract on all aspects.

• Allow employees to: view their profile, personal information (name, age, salary, policies, training, evaluation,…) monitor timing, monthly salary;
• Allow employees to perform personal data adjustment requests through Request/Approval;
• Online recruitment for internal scale;
• Online recruitment registering for other persons (introduce candidates);
• Online register for leaves;
• Online self evaluate;
• Online training and courses register;
• Online register for evaluation criteria (KPI);
• Online complaint...

9.  Report System: The program offers over 65 types of reports with more than 400 report templates for all the business work as well as the requirements of labor reports from government. List of reports of the program has been configured and will provide customers depending on the need to use, including:

• The statistical reports of recruitment;
• The reports to declare social insurance, health insurance in the form prescribed by government;
• Analysis report system: personnel statistic, report of personnel development, personnel changes reports, statistical reports on changes in wages, insurance,..
• Feature of flexible reports allows users to extract necessary information, especially support managers to export needed information for decision-making;
• The report is export in a variety formats: Microsoft Word (.doc), Excel (.xls), Acrobat (.pdf) ... particularly, the function of dynamic report is designed with the ability to extract hundreds of reports with customized information.